Administrative Assistant 2 - Cancer Biology & Genetics

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Administrative Assistant 2 in the department of Cancer Biology & Genetics (CBG) to support an active teaching and research department in the OSU College of Medicine. The Administrator works closely with department leadership to manage all administrative aspects of the department. The Administrator will play an integral role in the department and is highly valued for their important contributions.

Functions as Administrative Assistant providing excellent customer service and support to the Department of Cancer Biology and Genetics (CBG); Provides comprehensive administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating all phases of daily operations within CBG; Coordinates daily activities of administrative office, including greeting visitors, answering phones and inquiries, submitting facilities requests, mail distribution, and access requests; drafts or forwards department wide electronic communications.

Supports the Education Committee Chair and Education Committee in managing and coordinating classes for the department, which includes scheduling courses, reserving classroom space, and working with the College of Medicine’s Education Office; Coordinates appointment calendars of assigned leadership and faculty; Coordinates and makes national and international travel and lodging arrangements for faculty, visitors, trainees, and students; Collects receipts, prepares, processes, and tracks requests for reimbursement of expenses; Acts as department’s procurement initiator, including managing the department Procurement Card.

Organizes, coordinates, and executes the logistics of special projects, events, and reports for department meetings such as Works-In-Progress, Faculty Research Seminars, Faculty Meetings, and the Annual Department Retreat, etc.; Records, transcribes, and distributes meeting minutes; Creates, monitors and updates  department website, lobby monitor, and any department social media accounts.

Actively participates in faculty recruitment; Supports department leadership and faculty to research, collect, and interprets information and data to aid in decision making; Serves as a safety representative and asset manager for the department, assisting with training compliance, equipment audits, and tracking assets; Participates in faculty appointment, re-appointment, and/or promotion and tenure activities by assisting faculty with preparation of promotion & tenure documents and updating CVs (curriculum vitae); May assists the Department Administrator with fiscal and human resources activities; Serves as a liaison with university offices, faculty, staff, and outside agencies. Performs other duties as assigned.
 

MINIMUM REQUIRED QUALIFICATIONS

• High School diploma or GED. Certification or vocational training may be preferred. Associate's degree preferred.

• 1 year of relevant experience required. 2-4 years of relevant experience preferred.

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Career Band: Technical

Career Level: T2

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.