Administrative Assistant

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Serves as Assistant to the Chair and Administrator in the Department of Physical Medicine & Rehabilitation;  plans, oversees and coordinates administrative activities in Chair's office; acts on behalf of Chair and Department Administrator to ensure appropriate action is taken to meet department goals and guidelines; collaborates with Chair and Department Administrator to understand strategies, initiatives and priorities; assesses concerns or problems directed to Chair's office, conveys directives and sensitive information; provides administrative support to Chair, Dodd Medical Director and Department Administrator; handles and drafts responses to confidential and sensitive correspondence as requested; responds to routine correspondence; determines priorities, coordinates and administers Chair's complex schedule and extensive calendar functions; determines issues for discussion and prepares agendas; records, transcribes and distributes minutes;  coordinate and schedule meetings for faculty and faculty recruitment activities; spearhead departmental event planning; serves as Chair's liaison to medical center, practice plan, university, city, state and national key officials and consultants;  serves as Faculty Affairs Coordinator; collaborate with the Appointment, Promotion and Tenure Chair and Department chair on the promotion and tenure process, ensuring all necessary documentation and procedures are followed; attend all monthly faculty affairs coordinator meetings and all APT meetings as necessary; assist faculty members throughout the promotion and tenure process by providing guidance and support to ensure successful submission; compile and submit annual reviews and promotion and tenure faculty packets to the College, maintaining thorough and accurate records. Other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS
High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.