Education Program Specialist - Medicine | Health and Rehab Sciences

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Position Summary

Position serves dual roles supporting the School of Health and Rehabilitation Sciences’ Graduate Education (PhD and MS Programs) and Faculty and Staff Affairs. The Program Coordinator supports the school’s administrative and operational excellence goals by providing coordination and support to faculty, staff, students, and external constituents.

Graduate (PhD and MS) Programs

The Program Coordinator plans and supports student engagement opportunities, seminars, graduation initiatives, and coordinates signature program events; and conducts program reviews and generate reports with faculty directors. This role aims to support the Program Director and Program Manager in development of students’ research experiences, job placement, and advancement into clinical practice, academia, and industry. This role will assist with the coordination and processing of GRA/GTA/GAA Positions. This person assists with orientation, recruitment, retention and yield activities for the MS and PhD programs. Position supports the faculty and graduate students of the HRS PhD and HRS MS programs with travel arranging, procurement, and general administrative needs.

Faculty and Staff Affairs

Program Coordinator supports the school’s Faculty and Staff Affairs for processes related to faculty hiring, onboarding, mentoring, annual review, and professional development: compiling reports, managing calendars, completing travel arrangements, initiating Workday transactions such as Requisitions, Spend Authorizations and Expense Reports, creating or modifying presentations and spreadsheets, scheduling meetings, preparing agendas and responding to correspondence. Position will support collection of data and creation of reporting and event/program planning. The position will work directly with the School’s Director of Faculty and Staff Affairs office.  

Primary Duties

• Program Support and Administration – Coordinate logistics (i.e. admissions, interviews, scheduling, minute-taking, communications of deadlines, and other operational needs) Provides support to the Graduate Studies Committee. Serves as one of the primary communication outlets from the SHRS Graduate Program by answering questions and facilitating communications with prospective and current students and other stakeholders.

• Assists the Graduate Programs in data collection and coordination to support tracking of curriculum feedback, employer surveys, and alumni status for annual reporting and tracking of student and program outcomes. Tracks student and program metrics.

• Provides travel arranging, procurement, and coordination for program faculty and HRS graduate students, including the use of various University systems.

• Working with the office of Faculty and Staff Affairs, supports faculty’s dossier development and coordination of Faculty Hiring, Onboarding, and Mentoring. Acts as backup and support to faculty hiring. Candidate will support the collections of data and preparing reports for the office of Faculty and Staff Affairs.

• Develops and supports processes for efficient scheduling and task management for applicants for faculty positions and for faculty search committees.

• Supports event creation and planning for culture and community building activities organized by the office of Faculty and Staff Affairs.

• Supports administration of office of Faculty & Staff Affairs funds for HRS faculty and staff professional development.

• Develops written materials related to events, itineraries & agendas, and annual review letters for the office of Faculty & Staff Affairs.

• Serves as a member of the overall School Administration, by serving on committees, event planning/coordination, document preparation/editing for digital accessibility, and other duties as needed.

Job Requirements
Bachelor's degree or equivalent experience. 2 years of relevant experience required. 2-4 years of relevant experience preferred.

The Ideal Candidate

This position requires strong communication skills, organization, and the ability to multi-task and coordinate projects from multiple sources. In addition to the hard-skills, this candidate will be able to interface well with students, faculty, staff and leadership in a way that positively represents the programs.

Administrative and Professional - Program Coordination - Individual Contributor Series: Specialized - S2

The School of Health and Rehabilitation Sciences in the College of Medicine

The School of Health and Rehabilitation Sciences at The Ohio State University is a nationally recognized leader in the education of health and providers in the areas of athletic training, health information management, medical dietetics, medical laboratory science, occupational therapy, physical therapy, respiratory therapy, and radiologic sciences and therapy. Graduates of these programs are leaders in their fields who use their knowledge of advanced techniques and technology to deliver quality patient care.

The University

Ohio State is a top-20 public university, and its Ohio State Wexner Medical Center is one of America’s leading academic health centers. Eligible Ohio State employees receive comprehensive benefits packages, including medical, dental and vision insurance, tuition assistance for employees and their dependents, and state or alternative retirement options with competitive employer contributions.

Grounded in Ohio State University’s Shared Values, our university community welcomes differences, encourages open-minded exploration and courageous thinking, and upholds freedom of expression.

Ohio State is a dynamic community where opportunity thrives, and individuals transform themselves and their world. Positions are available in countless fields and specialties. Become a Buckeye and contribute to an incredible legacy that serves to guide our future and shape a better tomorrow.

The Ohio State University is committed to enhancing academic excellence. Recruiting, supporting, and retaining faculty of the highest caliber is a core component of this commitment. The Office of Academic Affairs (OAA) has established central resources to focus on offering support to new and prospective faculty and their loved ones. Service offerings include dual career partner consultation, potential employer and/or employment opportunity identification, consultation and resources related to relocation, as well as identifying opportunities to engage on campus and in the surrounding community.  While employment opportunities are not guaranteed, resources and consultation are available.  More information about dual career and faculty recruitment can be found here.

In addition to being responsive to dual-career opportunities, we strongly promote work-life balance to support our community members through a suite of institutionalized policies.  Ohio State is a member of the Michigan, Ohio, Western Pennsylvania & West Virginia HERC.

Located in Ohio’s capital city, Ohio State’s Columbus campus is near the center of a rapidly growing and vibrant metropolitan area with a population of over 1.5 million. The area offers a wide range of affordable housing, many cultural and recreational opportunities, excellent schools, and a strong economy based on government as well as service, transportation, and technology industries. Additional information about the Columbus area is available here. Beyond its Columbus campus, Ohio State has four regional campuses including Ohio State Lima, Ohio State Mansfield, Ohio State Marion, and Ohio State Newark, in addition to the College of Food, Agricultural, and Environmental Sciences (CFAES) Wooster Campus, which houses Ohio State ATI.

Screen reader users may encounter difficulty with the online application. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.